The San Francisco Vegetarian Society is an all-volunteer non-profit corporation. A committed board of volunteers provides oversight for our many projects and activities. We coordinate events, publish a newsletter, conduct educational outreach to the community, and maintain a web site. We work to provide a broad selection of activities and information resources to meet
the needs of all vegetarians and people interested in learning more about
vegetarianism. We have no religious affiliation.
Listed below are a variety of available volunteer opportunities. Volunteers need not be SFVS members. Please contact us if you are interested in helping out, or call our Volunteer Coordinator, Nancy Loewen.
Newsletter Mailing Party Coordinator Volunteer needed to coordinate and host newsletter mailing parties. 5 issues per year.
Reporter for the Newsletter Enthusiastic vegetarian needed to get the scoop on upcoming events of interest to vegetarians. Devote a few hours every other month. Contact Kristen Miles at email@example.com.
Newsletter Editor Develop and edit content. Review draft with president. Coordinate with desktop publisher. Build team. Coordinate with Distribution to determine quantity needed per issue.
FINANCE/BUDGET COMMITTEE: Joseph Cadiz, Dixie Mahy.
DATABASE: Filled: Jacob Winiecki
Maintains membership list, and other lists vital to SFVS. Provides labels to newsletter team. Provides updated membership list to Secretary at regular intervals, and to president and board as requested. Responds to member requests to review membership list (first checking for member status).
INVENTORY: Filled: Joan Williamson
MAIL PICKUP & DISTRIBUTION Filled: Jacob Winiecki
The types of mail include: newsletters, member inquiries, checks, and general
questions. Distribution includes:
Checks to treasurer unless otherwise noted
Any notice from the State Board of Equalization should be forwarded to the Treasurer for response
Member inquiries to membership
Event notices to new projects consultant
Newsletters to president or editor to review for announcements at meetings and/or in newsletter
General questions can be answered, or passed on to president
NOTE: If the correspondence is not time critical, all efforts should be made to distribute the package in person, possibly at the next regular meeting of SFVS. It is critical that bulky mail not be remailed, due to cost.
SECRETARY Filled: Janet Tom
Bylaws section 4.2.3 Secretary. Excepting financial records of the Treasurer, the Secretary shall maintain the Society's basic records, as required by law, the Articles, and these Bylaws. These especially include: all membership records, and minutes of Board meetings and of membership Meetings.
ANNUAL MEMBER SURVEY Filled: Norma Wallace
Provide survey to newsletter editor for January issue. Report on results in following issue.
DISCOUNT PROGRAM Filled: Roberta Pressman
DISCOUNT SUBSCRIPTIONS and MEMBERSHIPS Open
Solicit offers and promote them to members and potential members. (Veg Times, Veggie Life, AVS, NAVS discounted for SFVS members) in exchange for donation by the solicitor.
LIST SERV (E-MAIL ALERTS) Filled: Linda Fleming
Maintain email list for SFVS members. Sends out email alerts as agreed upon by the current board 1-2 times a month related to meeting reminders and other news of interest to SFVS members.
MEMBERSHIP Filled: Jacob Winiecki
Coordinate all activities related to current and new membership issues.
Maintain supply of current newsletters, membership cards, discount lists, welcome letters, stamps.
Process membership applications, checks, and volunteer offers as appropriate.
Send member packet to new and renewing members: current newsletter, membership card, discount list, welcome letter
Provide list of new members to newsletter editor
Respond to general inquiries or inquiries for membership with sample newsletters, membership information, brochures, sample recipes, flyers on upcoming events.
Maintain "sign up" database
Filled: Dixie Mahy, Nancy Loewen
Welcome new members, present information on SFVS background and purpose, invite volunteers, answer questions. Introduce new members at beginning of regular meeting.
Filled: Nancy Loewen
Contact for those interested in volunteering. Interview/assess, match
volunteers to a team, remind teams to provide Golden Carrots entries
to newsletter editor. Consults with Board as needed.
POTLUCKS Filled: Nancy Loewen Coordinate all SFVS potluck events. Stores all equipment: dishes, cups, flatware, tablecloths. Works with potluck team volunteers. Ensures equipment available for potlucks. Attends potluck or ensures responsible substitute attends to handle setup, cleanup, arrangement and labeling of dishes,etc.
Current: Dixie Mahy. More help needed to find and coordinate speakers
Coordinate details of regular monthly meeting location including:
reserve room and arrange for payment of rental fee (notify Treasurer)
confirm access arrangements
work with President and/or program team to contact and confirm (potential) speakers
work with Potluck Team as needed
ensure meeting specifics are relayed to Newsletter Editor
room set up ú appropriate arrangement of podium, tables for speaker, chairs, check in table, free literature table, and any other needs
Oversee collection of meeting fee
Room clean up ú ensure facility is left in at least as good a state as that in which it was found
Plans outings and represents SFVS by promoting membership, participation and socializing. Coordinates volunteers who plan outings. Dining Out details may be split up among several volunteers and include:
negotiating menu in advance with restaurant
getting information to newsletter editor in advance
collecting money, coordinating with the Treasurer as needed
welcoming participants, promote SFVS
Filled: Nancy Loewen, Pam Webb
Information tabling at various appropriate events. Coordinates tabling activities and staffing, free literature supplies. Work with Volunteer Coordinator to solicit and develop volunteers. Report on SFVS outreach activities to members at Annual Meeting. Events usually include: Great American Meat-Out, Earth Day, World Vegetarian Day.
Filled: Nancy Loewen, Pam Webb
Makes presentations on vegetarian issues to other groups. Respond
to requests and seek out opportunities. Team with Publicity to promote
the event. Distribute SFVS brochure or newsletter at all speaking
Interim: Joseph Cadiz
Handle ads to be placed in SFVS newsletter (setting rates, soliciting, invoicing, coordinating schedule and artwork).
Filled: Linda Fleming
Designs and produces newsletter. Coordinates with editor and advertising. Provides newsletter contents to Web team.
Prepares timetable and coordinates database, content, desktop publishing, production, distribution.
Coordinates mailings of newsletter to members, including setting location, organizing volunteers, helping with labeling and stamping, and delivery to USPS. Coordinates distribution of newsletter to:
Membership team for new members - approx 30
Meeting room team for meetings - approx 50
Voice mail team for new inquiries - approx 60
President - 100
Distribution points such as natural food stores, etc.
ADVERTISING Open Place advertising for SFVS in newspapers, relevant newsletters, etc.
PUBLICITY Open Interim: Dixie Mahy Writes press releases and distributes to local press for monthly meetings. Coordinates with database manager to maintain list including print, radio and on-line media in both mainstream and vegetarian special interest outlets. Counsels on distribution of additional newsletters. Writes script for SFVS info line. Publicizes SFVS through press releases and advertising. Maintain SFVS media list(s). Includes vegetarian-friendly organizations, mainstream media, and national vegetarian-related targets. Write and distribute press releases for SFVS regular meetings and events (eg Thanksgiving). May consult with other vegetarian-friendly organizations regarding publicity efforts, and provide SFVS media list for use by others as determined by publicity coordinator. Seek out opportunities to publicize SFVS and its activities. Work with Special Project coordinators to publicize other SFVS events as desired.
OUTGOING SFVS INFO LINE RECORDING
Filled: Sharon Leong
CORRESPONDENCE Snail Mail: Filled: Dixie Mahy
Respond to general requests for sample recipes, articles, book lists and other free literature. Forwards specific requests as appropriate. Email:Filled: Linda Fleming
Respond to general inquiries about SFVS and vegetarianism, or request assistance from board. LIBRARY
Filled: Nancy Loewen
Maintain current inventory of videotapes, books and free literature. Order replacement materials. Develop a lending library.
Assemble vegetarian references, including definitions, shopping tips and specific stores, veg-friendly medical professionals, caterers and veg food delivery services for posting on SFVS web site. Coordinate with webmaster.
WEB SITE Filled: Tony Martin Volunteers needed for content development, programming, search engine registration. Team includes webmaster, programmer and content developers. Priority needs: local vegetarian events, SFVS membership, reciprocal links, search engine registration.